Administrative Assistant for Darmstadt asap
On behalf of our client we are looking for Office support in Darmstadt asap initially for 6 month.
As the Administrative Assistant you will provide professional secretarial and administrative support to a group of Regulatory professionals. Advanced software skills are required for this position. We need a high energy individual who has a desire to learn our business and support the team by anticipating the needs, continuously offering assistance, gaining credibility through demonstrated technical abilities as outlined below.
- Ensure the functionality and efficacy of the office
- Coordinate and consolidate input from various contributors on documents and data
- Input data into regulatory and other databases, support generation and maintenance of data files, conduct consistency checks and other Excel manipulations on data
- Manage payment process for all kind of expenses
- Consistent travel management including registration and meeting arrangements
- Organize local and international Meetings, Conferences and special events (e.g. farewell parties) including Lotus
• Notes invitations, telephone and/or Video Conferences and catering as requested and prepare Meeting documentation (e.g. presentation material, agenda, minutes)
- File and maintain personal files (e.g. training files)
- Welcome visitors and provide administrative support to GRA staff from other sites
- Establish and maintain positive communication links within GRA and other functions
- Assist in preparation of monthly reports or similar regular reporting documents
- Take on additional administrative and coordination tasks as required
- Excellent spoken and written English
- German would be an asset
- Strong written and oral communication skills. Must be able to build proactive working relationships.
- Outstanding customer service skills.
- Must have strong knowledge/profi
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