Experienced executive Assistant (f/m) in Heidelberg area asap
On behalf of an international Software Company in Walldorf we are looking for office support on executive level asap.
• Assistance to the Senior Vice President and Global Head.
• The Executive Assistant is responsible for the overall operation of daily office functions and duties and provides administrative support directly to Senior Vice President and exceptional cases management levels below.
• Calendar and Correspondence Management: Maintain/prioritize and organize Outlook calendar/folders for assigned management. Schedule appointments, manage inbox, read and respond to correspondence independently or as agreed with management. Provides information to managers, co-workers, customers, partners, vendors, prospects by telephone, in written form, by e-mail, or in person.
• Global Travel and Meeting Logistics Coordination: Arrange meetings (internal team & external customer/vendor/partner) and coordinate conference logistics as required. Schedule appointments and completes travel or conference arrangements. Processes expenses associated with such travel/meeting coordination for assigned management.
• Contact key individuals inside and outside of the organization. Observing, receiving, and otherwise obtaining information from all relevant sources.
• Support events and meetings logistics.
• Creation of meeting minutes and reports as well as other administrative tasks.
• Bachelor’s Degree or similar professional qualification desirable, optimally in an IT or business-related field.
• Sound knowledge in all MS Office tools, especially MS Excel and PowerPoint, obligatory
• Native-level German language skills, obligatory
• Excellent English language skills (spoken & written), obligatory
• A strong affinity to IT and the will to learn new things quickly
• Achievement orientation, creative thinking and enthusiasm
• Open-minded, strong in communication
• Team-oriented working style
• Absolute trustwo
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