Management Support Specialist (m/w)

On behalf of a successful IT company we are looking for office assitant on C Level or minimum Management Level. The position is based in Walldorf, Germany, anticipated start date is 01.09.2015 and project duration is 1, 5 years at the moment.
Requirements:
• 3 to 5 years of experience as secretary or comparable experience
• Demonstrated proficiency with MS Office Tools
• English Fluent
• Apprenticeship as secretary or commercial qualification or comparable experience.
Job description:
Responsible for the operation of daily office functions and duties, including active and autonomous administrative support to the manager.
May perform and / or administer some special projects in collaboration with various staff and departments. This includes:
• Managing diary/calendar for the Managers on their behalf, potentially also including calls and voicemails.
• Monitoring actions and manage reminders
• Managing internal and potentially external correspondence
• Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.
• Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
• Booking meeting rooms / venues for the team.
• Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
• Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders
• Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
• Preparation and follow up of meetings including taking meeting minutes.
Please forward your CV to Tom Sander or https://www.recruiting-randstad.de/generator.php?id=580
If you have any further questions please do not hesitate to contact Mr. Tom Sander.