Personal Assistant to Senior Vice President in Walldorf next to H
On behalf of our client we are looking for an international English and German speaking experienced office support. The position should start asap and initial duration is 12 month.
Manage calendar and inbox of SVP and maintain, prioritize, organize meetings and emails
Overall appointment coordination: prepare meetings, conference calls, video conferences and tele-presence meetings and follow-up on them (organization, room booking, agenda, monitoring of deadlines, etc.)
Travel management & travel planning: booking of flights, hotels, transfers, and obtaining visas; travel expense accounting; invoice control of business travels
Assist with the coordination and scheduling of important customer/partner meetings or internal
and external events (onsite/offsite workshops), including preparation and follow-up activities
Help manage internal meetings, including setting up and structuring meetings, preparing content, recording meeting minutes, and performing follow-ups
Support in presentation preparation (reports, slides and graphic presentations, including also translating), as well as support in preparation of communication such as newsletter, announcement mails, etc.
Creation & maintenance of distribution lists
Manage shared repositories and drives
other administrative tasks, such as planning & coordination of office moves, maintain IT inventory, office supply orders, etc.
Perform all other ad hoc support as needed
• Experience as Secretary Management Assistant on an executive management level; preferably in a large international group
• Experience in working within virtual teams and with managers located remotely and in different
• Advanced PC software skills are required (Microsoft Office suite: Word, Excel, PowerPoint,
• Fluency in English and German is a prerequisite
Please forward your CV to Tom Sander.
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