Personal Assistant to SVP for one year asap in Walldrof next to M
Our client is looking for a Personal Assistant who is working proactive and independently on his/her assigned tasks. The project starts asap and is based in Walldorf. The duration is one year.
Manage calendar and inbox of SVP and maintain, prioritize, organize meetings and emails
Overall appointment coordination: prepare meetings, conference calls, video conferences and tele-presence meetings and follow-up on them (organization, room booking, agenda, monitoring of deadlines, etc.)
Travel management & travel planning: booking of flights, hotels, transfers, and obtaining visas; travel expense accounting; invoice control of business travels
Assist with the coordination and scheduling of important customer/partner meetings or internal
and external events (onsite/offsite workshops), including preparation and follow-up activities
Help manage internal meetings, including setting up and structuring meetings, preparing content, recording meeting minutes, and performing follow-ups
Support in presentation preparation (reports, slides and graphic presentations, including also translating), as well as support in preparation of communication such as newsletter, announcement mails, etc.
Creation & maintenance of distribution lists
Manage shared repositories and drives
deal with administrative processes in the internal tool and respond to requests
other administrative tasks, such as planning & coordination of office moves, maintain IT inventory, office supply orders, etc.
Perform all other ad hoc support as needed
Continuous improvement of work processes within the office
Project support within the team and assist the team in administrative and organizational tasks
German, English fluent
• Experience as Secretary Management Assistant on an executive management level; preferably in a large international group
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