Secretary / Assistant (w/m) for Rhein Neckar Area

On behalf of our client we are looking for an international experienced management support, able to support a management team on highest level. The position is based next to Heidelberg and anticipated start date is asap.
EXPECTATIONS
• Administrative assistance (e.g. scheduling of meetings, meeting infrastructure like conference room booking, travel management, controlling tasks, etc.) with strong focus on senior management.
• Organization of team and management meetings/events
• Creation & maintenance of meeting calendar, distribution lists
• Manage shared repositories, drives and communities
• Support preparation of presentations
• Act as a contact person for the teams
• Proactive and able to identify and solve problems
• Coordinate travel arrangements and visa applications

SKILLS
• High motivation and service orientation
• Flexible, able to work independently and well structured, and in a proactive manner
• Excellent time management and organizational skills
• Excellent written and verbal communications skills in Business English and German
• Very high level of flexibility, integrity and confidentiality
• A pragmatic problem solver with sound diplomatic and organization skills
• Integrative personality embracing diverse cultures
• Ability to multi-task and work under tight deadlines
• Ability to communicate with all levels of Management internally & externally
• 2+ years of work experience within an international company in administrative positions,
• experience with the support of senior management is a plus
• Experience in working within virtual teams and with managers located remotely and in different time zones
• Excellent Microsoft Office skills
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