Administrative Coordinator / Support – Office Assistant in Teilze
Administrative Coordinator / Support – Office Assistant in Teilzeit (22, 5 h) in Darmstadt
On behalf of our international client we are looking for a secretary to support our client with administrative tasks. The position is based in Darmstadt, part time and start is immediately.
• Provide high quality administrative and organizational support
• Administrational support for 2 Regional Directors EU
• Be the key contact regarding administrative and organizational tasks
• Vendor management (contract management with procurement and vendor, invoice management)
• Maintain and update team’s agendas
• Responsible for the care of visitors and guests
• Handle correspondence/phone calls including confidential mail and reports
• Take care of business travel arrangements
• Coordinate on-going projects and priorities
• Prepare slide presentations, take minutes during staff meetings
• Organize the filing of correspondence and documentation
• Organize QA Training documents for the department
• Organize events and trainings for the department
• Liaise with other R&D departments upon need, other R&D administrative assistants
• Collect internal information (Department and corporate) to be communicated to the group
• Order furniture, stationary and material
• Organize internal/external meetings (prepare Workshop and 1-day training)
• Knowledge of databases and programs used by the department
• Handle catering logistics, copy shop, facilities, etc.
• Follow-up on company procedures
• Communication and working processes in English as the main business language
• Be responsible for Purchase Orders, travel, requisition form (preparation and signatures), expense reports for team members.
• Coordinate approval processes for invoices
• Manage invoices
• 1-2 years working experience in the field as administrative assistant
• Established knowledge in the administrative tasks and dedicated invoice management
Diese Kleinanzeigen könnten Sie ebenfalls interessieren:
On behalf of our client we are looking for an administrative coordinator assistant. The position is based in Darmstadt and the dur...
On behalf of our client we are looking for an international experienced assistant in Darmstadt. Our client is one of the leading p...
A support assistant is responsible to support complex project or programs in the execution of administrative tasks. The main compo...
On behalf of our client we are looking for Office support in Darmstadt asap initially for 6 month. Organization Description As th...