Executive Assistant (m/f) für den Head Strategy Realization Offic

Wir sind auf der Suche nach einer/m Executive Assistant für den Head Strategy Realization Office asap für vorerst 6 Monate. Die Stelle ist in Darmstadt angesiedelt.

PURPOSE OF THE ROLE
Provides advanced secretarial, administrative and strong business management support. Ensure and coordinate all the administrative activities related to all aspects of this function (locally and globally). The whole correspondence is permanently in English and German.

Establishes priorities for daily office activities including:

• Scheduling corporate meeting chaired by the executive and staff
• Maintaining appointment register and daily appointment register and daily appointment calendar for the executive´s daily reference
• Greeting visitors, answering telephones, taking messages and responding to general questions regarding the activities associated with the executive´s position
• Referring or personally attending to visitors´ inquiries and actions that do not require the executive´s attention the activities associated with the executive´s position
• Referring or personally attending to visitors´ inquiries and actions that do not require the executive´s attention
• Will have to work on multiple projects to manage Executive’ offsite meetings as well as Executive ‘ announcements and organizational datas
• Coordinates administrative and logistical details associated with the day-to-day operations of the department
• Reviews for compliance with company policies and procedures: expense claims, procurement requisitions, absences, travel, consultant agreements/invoices submitted for approval, cost proposals, expense reports, time sheets
• Researches and compiles information for the department
• Acts as a liaison within internal global divisions and external business contacts
• Prepares various reports to assist the Executive to effectively execute