Management Support Specialist (m/w)
On behalf of a successful IT company we are looking for office assitant on C Level or minimum Management Level. The position is based in Walldorf, Germany, anticipated start date is 01.09.2015 and project duration is 1, 5 years at the moment.
• 3 to 5 years of experience as secretary or comparable experience
• Demonstrated proficiency with MS Office Tools
• English Fluent
• Apprenticeship as secretary or commercial qualification or comparable experience.
Responsible for the operation of daily office functions and duties, including active and autonomous administrative support to the manager.
May perform and / or administer some special projects in collaboration with various staff and departments. This includes:
• Managing diary/calendar for the Managers on their behalf, potentially also including calls and voicemails.
• Monitoring actions and manage reminders
• Managing internal and potentially external correspondence
• Arranging meetings for Managers including co-ordination of Team Meetings and larger external events.
• Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
• Booking meeting rooms / venues for the team.
• Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, Inventory etc.
• Perform and monitor purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders
• Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
• Preparation and follow up of meetings including taking meeting minutes.
Please forward your CV to Tom Sander or https://www.recruiting-randstad.de/generator.php?id=580
If you have any further questions please do not hesitate to contact Mr. Tom Sander.
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