Operations Coordinator – Senior Management Assistant m/w asap in

On behalf of our client we are looking for an experienced secretary in Darmstadt asap. Further information will be provided if requested, please contact Mr. Tom Sander.

Tasks:

• Manage and liaison with all outside vendors and guests from the other appropriate attendees and reserves meeting space. Coordinates hotel, off-site meal reservations and transportation needs, creates schedules and is available to assist with any additional requests
• Manage and facilitate all travel, meeting, and special event activities for business groups within the department. Forecast and create budgets for all meetings and events. Manage all aspects of an event including hotel/venue selection, contract negotiation, menu development, production, group travel, ground transportation, pre-meeting and on-site collateral including agendas, in addition to the day-to-day planning.
• Provide administrative and related office skills at the highest level of quality,
• Administration of contracts (approval and signature process management, send copy to vendors, tracking, archiving)
• Coordinate and maintain databases and intranet homepage
• Preparation, signature and tracking of Confidentiality Disclosure
• Create high-level presentation graphics, including color overheads, slides and all electronic presentations, and maintain a library of such graphics, templates and formats.
• Develop and maintain complex administrative systems, reports and formats.
• Tracks inventory and orders supplies appropriately
• Ensures travel arrangements and schedule business meetings. Coordinate both internal and external meetings as appropriate, including preparation of expense reports
Bitte schicken sie ihren Lebenslauf an Tom Sander, auf unser Webportal www.randstad.de . Für Rückfragen stehe ich ihnen jederzeit gerne zur Verfügung. Es wäre toll, wenn sie mir meinen Fragebogen zum Thema Verhalten von Bewerbern in soziale Netzwerke ausfüllen könnten https://de.surveymonkey.com/s/W8TFFT6