Team Assistant / Operations Coordinator (m/f) in Darmstadt asap
On behalf of our client we are looking support for the contract department in Darmstadt asap. Please be aware that this position is an assistant / support role.
• Manage and liaison with all outside vendors and guests from the offices. Arranges meeting times with appropriate attendees and reserves meeting space. Coordinates hotel, off-site meal reservations and transportation needs, creates schedules and is available to assist with any additional requests
• Manage and facilitate all travel, meeting, and special event activities for business groups within the department. Forecast and create budgets for all meetings and events. Manage all aspects of an event including RFP development, hotel/venue selection, contract negotiation, menu development, production, group travel, ground transportation, pre-meeting and on-site collateral including agendas, in addition to the day-to-day planning.
• Provide administrative and related office skills at the highest level of quality,
• Administration of contracts (signature process management, send copy to vendors, tracking, archiving)
• Coordinate and maintain databases and intranet homepage
• Preparation, signature and tracking of Confidentiality Disclosure Agreements (CDAs)
• Create high-level presentation graphics, including color overheads, slides and all electronic presentations, and maintain a library of such graphics, templates and formats.
• Tracks inventory and orders supplies appropriately
• Ensures travel arrangements and schedule business meetings. Coordinate both internal and external meetings as appropriate, including preparation of expense reports
Please forward your CV to Tom Sander, via our online portal or by Mail. If you have any further questions please do not hesitate to contact Mr. Tom Sander.
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