Personal Assistant to SVP for one year asap in Walldrof next to M

Our client is looking for a Personal Assistant who is working proactive and independently on his/her assigned tasks. The project starts asap and is based in Walldorf. The duration is one year.

Skills:
 Manage calendar and inbox of SVP and maintain, prioritize, organize meetings and emails
 Overall appointment coordination: prepare meetings, conference calls, video conferences and tele-presence meetings and follow-up on them (organization, room booking, agenda, monitoring of deadlines, etc.)
 Travel management & travel planning: booking of flights, hotels, transfers, and obtaining visas; travel expense accounting; invoice control of business travels
 Assist with the coordination and scheduling of important customer/partner meetings or internal
and external events (onsite/offsite workshops), including preparation and follow-up activities
 Help manage internal meetings, including setting up and structuring meetings, preparing content, recording meeting minutes, and performing follow-ups
 Support in presentation preparation (reports, slides and graphic presentations, including also translating), as well as support in preparation of communication such as newsletter, announcement mails, etc.
 Creation & maintenance of distribution lists
 Manage shared repositories and drives
 deal with administrative processes in the internal tool and respond to requests
 other administrative tasks, such as planning & coordination of office moves, maintain IT inventory, office supply orders, etc.
 Perform all other ad hoc support as needed
 Continuous improvement of work processes within the office
 Project support within the team and assist the team in administrative and organizational tasks
 German, English fluent

Requirements:
• Experience as Secretary Management Assistant on an executive management level; preferably in a large international group