Management assistant for Walldorf next to Mannheim asap
Our international successful client with great opportunities is looking for manager assistant. The position is based in Walldorf next to Mannheim and start date is immediately and expected duration minimum one year.
• Experience as secretary or comparable experience
• Demonstrated proficiency with MS Office Tools
• Managing diary/calendar and e-mails for the Chief Audit Executive on his behalf, potentially also including calls and voicemails.
• Monitoring actions and manage reminders
• Managing internal and external correspondence
• Arranging meetings including co-ordination of team meetings and larger external events.
• Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
• Booking meeting rooms/ venues for the team
• Managing workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, inventory etc.
• Performing and monitoring purchase activities (e.g. office material, business cards, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking on purchase orders
• Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
• Managing shared drives and communities
• Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance
• Supporting the Executive Assistant in the periodic reporting and the Jour Fixe preparation
Please forward your CV to Tom Sander or apply with our online portal or via mail. If you have any further questions please do not hesitate to contact Tom Sander.
Dietmar Hopp Allee 8
T +49 6227 765159
M +49 1522 2726018 .
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