Project and Event Management Assistance for Rhein Neckar area at

On behalf of our international successful client we are looking for a marketing assistance. The position should start at the 1st of December and is based in the Rhein Neckar area.

The job
Project and event management assistance for several events, mainly focusing on the preparation of a 1000 person conference being held in the Netherlands in May 2013

Tasks may include:
- project management assistance; project plan setup and progress checks, meeting minutes, status reports, budget control, project communication etc.
- alignment and follow ups with suppliers, e.g. delegate management, hotels, conference center staff, based on input from project management
- organizing the creation of event brochures, invitations, partner exhibition brochures with design teams
- briefing event speakers regarding timelines, templates, sample contents, etc. / acting as main go to person for general questions from speakers and delegates
- taking care about customer and executive speakers (organizing their travel, getting their presentations, organizing briefing calls, etc.)
- organizing travel (booking of bus shuttles, flights, hotels, etc.) through travel agency
- during the event: leading the info desk team or caring about customer speakers or partner exhibition (to be decided together)

Requirements:
- Project management and/or event management background
- Profound knowledge of MS Excel, PowerPoint, Word, Outlook
- Team player; having fun when working in virtual multicultural teams
- Self-initiative
- Flexibility
- Friendly communication style, but also formulating deadlines and delivery requests in a clear way
- Ability to work under tight timelines, especially in the last weeks prior to and during the event
- English – fluent
- German is a big plus, but no must
Please forward your CV to Mr. Tom Sander, or on our online platform